Journal
How to Become a Vendor or Facilitator at Wellness Events in South Florida
Want to sell, play, teach or hold space at wellness events in South Florida? What organizers ask for, what to prepare, booth basics, and how to apply to Ecstatic Living Florida.
Our gatherings are not made by our team alone. They are made by everyone who brings something into the room. A maker with a table of their work. A photographer. A DJ. Someone with a movement class they have been dreaming about for years.
If you are one of those people and you have been wondering how to get started, this one is for you. I will tell you what we ask for at Ecstatic Living Florida, so you can walk in prepared, here or anywhere else in South Florida.
How do you become a vendor or facilitator at a wellness event?
Many wellness events ask you to fill out an application, share examples of your work, and agree to the event's rules before you are confirmed. At Ecstatic Living Florida, vendors apply through our vendor application and facilitators apply through our facilitator application. A person reviews every vendor application.
First, figure out which one you are.
Vendor or facilitator: which one am I?
A vendor takes part in an event that someone else is running. On our vendor form, the categories are:
- Marketplace Vendor
- Artist / Live Painter
- DJ
- Musician / Performer
- Wellness Facilitator
- Food / Beverage Vendor
- Photographer / Videographer
- Production / Technical
- Volunteer
- Sponsor
- Other
A facilitator brings their own class, circle or workshop to The Womb, our event space in Lake Worth Beach. You are the one leading the room.
Some people are both. A sound practitioner might hold their own sound bath one month and take part in a bigger gathering the next. That is fine. Apply for the one that matches what you want to do right now.
What do organizers look for?
I can only speak for us, but here is what our applications ask about and why it matters.
What you offer. Be specific. "Jewelry" tells me less than "handmade copper and stone jewelry, priced for everyday wear." For a class, give it a name and a short overview.
Proof of your work. The vendor form asks for a portfolio or photos link. A clear Instagram page or a simple website is enough. Make it easy to say yes.
Your paperwork. The vendor form has a place to share insurance, permits or licenses. Food vendors must provide the required permits. The facilitator form asks whether you are insured as a facilitator. Have your answers ready before you start.
Who it is for. Facilitators are asked who their class is for, by age group or skill level, and how many participants they are expecting. Think about this before you apply. It helps everyone plan.
How you show up. This matters to us as much as anything else. Our facilitator Values & Principles talk about respect, honest communication, and collaboration over competition. Our vendor rules ask everyone to act in a courteous and professional manner.
What should I prepare before applying?
Here is a short checklist that works for most wellness events in South Florida:
- A one or two sentence description of what you offer
- A link to photos or past work
- Any insurance, permits or licenses that apply to you
- Your booth or setup needs, including whether you need electricity
- For facilitators: your class name, a short overview, who it is for, and a few date and time options
- For facilitators: how you want the room arranged, and what equipment you need
- For facilitators: what you plan to charge
Booth basics for vendors
If you are vending at one of our events, these are the rules you agree to on the form. Read them before you apply, not after.
Setup. Be fully set up at least 30 minutes before the event begins. Know how long your setup takes and plan for it.
Breakdown. All vendors must begin packing up in time to be off the property by 12:00 AM.
Electricity. If you need power, check the box on the form so we know ahead of time.
Fees and timing. The vendor form and vendor payment are due no later than 7 days before the event for you to be included. The form explains how to send payment. We have a no-refund policy, but we understand life happens, so please contact us in special cases.
Your things. Ecstatic Living Florida is not responsible for loss or damage to vendor property. Vendors are responsible for their own insurance or may sign a waiver.
Local rules. Vendors must follow all local laws and regulations, including health and safety requirements.
What facilitators agree to at The Womb
Facilitators sign our Values & Principles as the last step of the application. A few of the practical ones:
- Arrive at least one hour before your event begins.
- When you promote your event, mention The Womb or ELFL.
- Make sure guests sign in on entry through the provided QR code.
- Help tidy the space after your event, unless you have arranged an additional clean-up fee.
- Be mindful of the residents living upstairs, and finish at the agreed time, including clean-up.
You will also be asked whether you would like help promoting your class, at a low, medium or high level of involvement, and whether you are interested in recording or streaming it.
What if I want to rent The Womb for my own event?
You can. The Womb has an open movement floor, a professional sound system, and room for up to 40 people. You can request to rent The Womb for a single session, recurring bookings or a multi-day event.
A person reviews every rental request, usually within two business days. Nothing is booked or charged until we approve your request and send your invoice. As the host, you are responsible for any participant waivers your event needs.
If your gathering is completely free for participants, read about our Community Space Scholarships on the free offerings page. We offer a limited number of complimentary space opportunities for facilitators who want to share their gifts through free, community-centered gatherings. Applications are reviewed individually, and applying does not mean approval, so check the page to see whether they are open.
Questions vendors and facilitators ask
Do I need insurance to vend at Ecstatic Living Florida events?
Vendors are responsible for their own insurance or may sign a waiver to release ELFL from liability. Food vendors must provide the required permits. The facilitator application asks whether you are insured as a facilitator.
How far ahead should I apply as a vendor?
The vendor form and vendor payment are due no later than 7 days before the event. The vendor application page shows which events are taking applications right now.
Can musicians, DJs and photographers apply?
Yes. DJ, Musician / Performer, and Photographer / Videographer are all categories on the vendor application.
Where is The Womb?
The Womb is at 1202 Lucerne Ave, Unit D, Lake Worth Beach, FL 33460, in Palm Beach County.
What happens after I apply?
Every vendor application is reviewed by a person. We email you a copy and let you know the outcome. For a facilitator application, we will be in touch after we read it.
If you have something to share, we would love to see it. Our community grows because people like you bring what they make, play and teach into the room. Start with the vendor application or the facilitator application, and I will see you soon.